Senior Manager of Finance & Administration

Location: Greenville, SC (On-site, full-time)

Overview

FerebeeLane, a 40-person agency in Greenville, SC, is seeking a high-performing Senior Manager of Finance & Administration to join the management team. This is a pivotal role designed to take day-to-day financial and operational management off the COO, support internal growth, and professionalize back-office functions as the agency scales.

This position is ideal for someone with prior experience in a fast-paced agency or professional services environment (e.g., advertising, PR, creative, consulting, or legal) who thrives in a dynamic, hands-on role. This person will work directly with the Strategic Operations Supervisor, the agency’s Fractional CFO, and collaborate with our internal accounting specialist to oversee and improve financial operations, administrative processes, compliance, and internal systems.

This role requires someone with strong financial acumen, business operations expertise, and a proactive mindset. This person will be instrumental in ensuring the agency runs efficiently, while freeing up executive leadership to focus on growth.

Key Responsibilities

 Finance & Accounting Oversight

  • Partner with the CFO to maintain accurate, timely financial records and reporting

  • Manage agency’s monthly close in partnership with accounting specialist

  • Oversee cash flow management for the operating account (predict and maintain minimum cash levels; initiate transfers as needed)

  • Review and approve bi-monthly hourly and salaried payroll

  • Confirm accuracy of 401(k) deductions and contribution uploads

  • Oversee bank reconciliations and credit card reconciliations

  • Serve as a backup for invoicing processes and provide coverage during staff absences

  • Support Advantage system workflows and reporting consistency

  • Assist in tracking client profitability, margins, and overhead ratios

Compliance & Administrative Leadership

  • Handle all insurance renewals and relationships (E&O, Cyber, General Liability, Auto, Workers' Comp)

  • Manage annual and quarterly tax filings (City of Greenville, SC Dept. of Revenue)

  • Submit and monitor compliance documentation including 401(k) rollovers and healthcare enrollments

  • Oversee workers comp projections and manage year-end audit documentation

  • Act as internal liaison with IT support for technology needs and service requests

  • Coordinate with city inspectors (e.g., fire code, safety compliance)

Operational Leadership & Support

  • Act as day-to-day financial and administrative lead for internal teams

  • Collaborate with Strategic Operations Supervisor to align finance processes with agency goals

  • Take ownership of administrative functions to reduce founder involvement

  • Build redundancy into key financial tasks such as invoicing and payments

  • Develop and maintain SOPs for recurring finance/admin functions

  • Help scope and lead process improvements across finance and operations

Key Requirements

7+ years of experience in accounting, finance, or administrative leadership

  • Experience in an agency, professional services firm, or project-based business preferred but not required

  • Proven ability to manage multiple priorities across finance and operations

  • Solid understanding of payroll processing, benefit administration, and accounting workflows

  • Comfortable with both high-level strategy and hands-on execution

  • Strong attention to detail, critical thinking, and organizational skills

  • Excellent communicator and natural collaborator across functions

  • Proficient in financial tools/project management software such as QuickBooks, Advantage (or similar agency systems), Excel, and payroll platforms

Bonus Qualifications

  • Experience managing agency financial metrics such as client profitability, staff utilization, or gross margin

  • Background in legal, marketing, PR, or other professional services operations

Reporting Structure

  • Reports to: Co-Founder, COO (with strategic oversight from the Fractional CFO)

  • Works closely with: Strategic Operations Supervisor and Accounting Specialist

Benefits

  • Unlimited permissive paid time off

  • Paid holidays

  • Company 401K with employer matching

  • Health Insurance (Medical, Dental, Vision) with significant company contribution

  • Short-term Disability insurance paid by FerebeeLane

  • Optional Long-term Disability, enhanced Dental and Vision available

  • Annual Bonus potential

  • Casual, professional, and fun work environment in Downtown Greenville

If interested, please submit a resume with Sr. Manager of Finance and Administration in the subject line to talent@ferebeelane.com.